Who is in date? Staff training, on one screen
October 29, 2026 ยท Abdulkareem H. Ali
Ask a school how many of its staff are in date on safeguarding training, and the honest answer is often "let me check". The answer lives in a spreadsheet someone keeps, a folder of certificates and the sign-in sheets from the last INSET day. First aid and fire safety live somewhere else again, usually with someone else. An expiry tends to be discovered when an inspector asks.
Staff Training brings all of it into Tawaasal. It is included in every plan at no extra cost, and it is live on the web today.
One screen that answers the question
Safeguarding training and Health and safety training each have a dashboard that lists every member of staff against every training that applies to them, with one status each: in date, due soon, expired, overdue, or not yet due for a new joiner still inside their deadline. At the top are the counts that matter and one figure: the share of required training that is in date. Select Expired and you have the list of people to follow up. Switch between By person and By training depending on whether you are preparing a conversation or booking a course.
When someone needs the register itself, it exports as CSV on every plan, and as XLSX or PDF on the plans that include them. The file matches the dashboard for that day.
Reminders that reach the right person
Training rarely lapses because nobody cared. It lapses because nobody remembered. Each category can send up to five reminders before something runs out, and one on the day. They go to the member of staff about their own training and to the people who manage it, and they stop as soon as it is renewed. Managers also get a regular summary of who is due, expired or overdue: weekly, every two weeks or monthly.
Recording a whole INSET day at once
Training rarely happens one person at a time. Record training takes everyone who sat through an INSET day in one go. Each person gets their own record, with a note and, if you have one, the certificate or sign-in sheet. Every record stays in the person's history, and deleting one needs a reason.
Sessions, invitations and certificates
A manager can plan a session, such as a safeguarding update or a first aid course, and invite people by name, by role, or simply everyone who is due. Staff answer I can go or I can't go, add it to their own calendar, and join a waiting list if the places run out. Only the people invited and the team can see a session. Afterwards the manager marks who attended, and Tawaasal proposes a record for each of them, with the sign-in sheet attached once for the whole group.
Training done elsewhere counts too. A member of staff sends in the certificate from My training. A manager approves it, which creates the record, or rejects it with a reason the member of staff can read.
Everyone on the staff has My training: their own training, what is due and when, their invitations and the certificates they have sent in. It shows nothing about colleagues.
Who sees what
Safeguarding training is managed by the safeguarding team: the DSL, the deputy, and the members they allow to manage. Health and safety gets its own team, a new Health & Safety team type you switch on in Teams, because in many schools first aid and fire training are run by a business manager or site lead rather than the DSL. Other team members can see dates and statuses but cannot change them or open certificates. Being a school admin does not open either area on its own, exactly as with safeguarding concerns.
A starting list for your school
You don't start from a blank page. Each category offers a starter list to adopt in one click and then adjust: how often each training renews, whether it is required or optional, who it applies to (all staff, particular roles, team leads, or named people such as your first aiders) and how long a new joiner has to complete it. For health and safety the list covers first aid at work, paediatric first aid, fire safety awareness, fire warden, manual handling and food hygiene.
For schools in England, the safeguarding list is based on Keeping children safe in education (KCSIE). Induction, the annual update, DSL and deputy DSL training every two years and the DSL knowledge refresh are labelled Statutory; online safety and the Prevent duty are labelled Recommended. Safeguarding managers can also publish each year's KCSIE Part One and see who has confirmed reading it. Schools elsewhere get a general list without the KCSIE labels. Either way, a starter list is a starting point, not legal advice: check it against your own policies.
What it is not
Staff Training is a register, not a learning platform. Your providers deliver the training and Tawaasal records it. It covers safeguarding and health and safety, not professional development in general. It covers staff with Tawaasal accounts, so volunteers, governors and contractors are outside it, and it does not hold DBS checks or other single central record items. For now it is on the web only.
See it for yourself
Two guides walk through every screen, in English and Arabic: Staff Training for the teams that run it, and My training for everyone else. You can also try it in the demo: log in as the school admin, who leads both teams there, or as the teacher to see My training with an invitation waiting for an answer.
The next time someone asks who is in date, the answer is already on screen.